Role Summary
The Director Assistant manages and coordinates activities of the Director of Legal Services and Legal Team and supports communication and development functions. Conducts business in a professional manner and maintains positive, effective working relationships both internal and external.
Impact & Benefits
- Promote the safety of individuals and families through support of key administrative tasks related to the Legal Program.
- Contribute to the outcomes of the Legal Program as well as the mission of the agency.
- Activities and projects serving the Legal Team are appropriately planned, scheduled, communicated, and implemented to allow the highest level of involvement in and achievement by Legal Team staff.
Position Responsibilities
- Responsive, highly efficient, can be relied upon by the Director of Legal Services
- Maintains effective communication
- Composes, transcribes, edits, and distributes senior-level correspondence
- Coordinates and schedules internal and external meetings
- Prepares materials and minutes for selected meetings
- Establishes and maintains filing systems and internal processes
- Assists with special projects and recordkeeping
- Maintains Legal Team calendars
- Performs other duties as assigned
- Maintains confidentiality regarding the management of Legal Team information
Position Qualifications:
- Educational background or interest in Organizational Management, and/or Leadership
- Prioritizes and plans work activities, uses time efficiently, and develops realistic action plans
- Demonstrates accuracy and thoroughness and monitors own work to ensure quality
- Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
- Manages competing demands and is able to deal with frequent change, delays, or unexpected events
- Ability to work with diverse teams and clients to foster a culturally inclusive environment
- Must have own transportation
Time Commitment & Availability
- 10-15 hours a week for a minimum of 6 months preferred
- Weekday, daytime availability required
Supervision & Training
- Attend Tubman’s five-part Volunteer/Intern Orientation and Training series
- Supervision provided by the Director of Legal Services
